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Creating a New Large Ensemble Report Form

Things To Know Before Starting

This form is to be completed immediately following the event by the Event Organizer. This is not the state registration form for individual schools. Entries on this form indicate music groups that have participated in a state qualifying event.

Multiple Leagues at Your Event?

If multiple OSAA leagues (not OMEA Districts) are using your event as their league contest, please fill out a separate form for each league and include the groups from the schools within that league on the respective forms. For example, three OSAA leagues combine to preform at one large event. The event organizer should submit three separate Large Ensemble Report Forms.

Step 1

In the first step of creating a new Large Ensemble Report form, you will need to provide information about yourself as the Event Organizer. If there are any questions about the form you submit, the OSAA office may contact you via the information you provide. Only the OSAA staff will have access to your contact information.

Form Fields

• Your Name - Type in your name in using "First Last" format.
• Email Address - Provide your contact e-mail address. This entry must be a valid e-mail address.
• Phone Number - Please provide your contact phone number. Type in numbers only. Your phone number must be at least 10 digits.
• School / Org. - This optional field is for provided for you to state your school or organization that you are associated with.

Note: If you refresh the page during Stage 1 or Stage 2, your information will be lost and you will have to start over from scratch.

When you are finished with Step 1, click the "Next" button. If there are any form errors, you will be alerted and the relevant form field will be highlighted. If you want to start over, click the "Reset/Clear" button to start over form from scratch.

Step 2

For Step 2, you'll need to provide information about the event or festival. It is important to provide accurate information. If you are unsure about an option, refer to the list of form fields below.

Form Fields

• Event Title - Type in the name of your event or festival. Each event must have its own name. If your event does not have a specific name, you can title it simply as "District 1 Contest" or some other fashion.
• Date - Click the date field to bring up a date picker. The date must be in the past and should be within the current school year. Dates need to be in MM/DD/YYYY format, i.e. {{ date('m/d/Y', time()) }}. If the event or festival occurred over a span of more than one day, use the last day of the event as the date for this field.
• Location - This is a simple location name of where your event or festival was held. Many locations are already specified in the database. Suggestions will appear as you type. If you see your location in the suggestion list, mouse over and click it or use the keyboard directional keys to select that location name. If your location is not listed, it will be added to the database upon form creation.
• Activity - Select either choir, band, or orchestra.
• Type - The event type is important to specify. Pick either OSAA league contest, OMEA district contest, or invitational event. This field is important as the different types of events have different impacts on qualifiers. If you are not sure on the type of your event, refer to OSAA Handbooks.

When you are finished with Step 2, click the "Create Form" button. If there are any form errors, you will be alerted and the relevant form field will be highlighted. If you want to start over, click the "Reset/Clear" button to start over form from scratch.

Once you have completed steps 1 and 2, you will receive an e-mail notification indicating that your form was successfully created. You can refer to that e-mail in the future to return to your form. You will then be automatically redirected to the newly created form for further data entry. @elseif (Helpers::strEqual($topic, 'first_view'))
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